Built around the people in the room
We plan the day from the perspective of your attendees, including anyone there for the first time, so everyone knows where to go and feels like they belong.
Events and experiences
Conferences, meetings, and experiences built around your mission
We plan and produce conferences, annual meetings, galas, and interactive experiences for nonprofits, universities, and other mission-driven organizations: the theme, the event website and registration, elections, photography and video, volunteer management, and stage media. Every event starts with the people who will be in the room and what you want for them after they leave.
What we produce
Gatherings built for the people who attend
The theme, event site, registration, email series, badges, signs, and stage media, in the languages your members and guests speak.
Nominations, secure online voting with ranked-choice ballots, and filmed introductions of each candidate to the delegates who vote.
Gesture-tracked orchestras, light-synced rooms, and live game shows, built from scratch for galas, conventions, and awards seasons.
Main-stage video, slides, lower thirds, and live camera feeds to the big screen, with technical direction on the day, from setup through the last session.
Webinars, live feeds where people watching online can ask speakers questions, or a whole conference produced for the screen.
The program, invitations, branded gifts, and photography for the smaller rooms that matter.
What you get
An event that keeps working after it ends
Big ideas that work on the day
Bring us the idea you're not sure is possible. We'll test it early, show you it works, and build the creative and the technical as one piece. The answer is usually, "We can do it!"
Voting your members trust
Elections run on relationships. We set up secure voting, ranked choice where it fits, and walk delegates through it, so they choose the people they trust to serve.
Ready when the plan changes
Every event changes on the day. We come over-prepared, with more coverage than the plan calls for, so when you want something new, our answer is yes.
Media that outlasts the event
We shoot with the rest of your year in mind. The footage and photos become promo videos, a yearbook, and a follow-up for everyone who came.
One team, so your staff can host
One team handles everything people see and use, working with your venue, so your staff can be with the people they invited.
How we work
A small team that has sat in your audience
You work with a small team that plans with you from the first theme to the follow-up survey, with the technical directors and camera crews each event needs, alongside your venue’s teams. We’ve attended events like yours, so we design for the person walking in for the first time. We use AI to check schedules and run sheets for overlaps, keep every crew member working from the same information, and build the custom software behind our most demanding and engaging experiences.
Spend where people feel it.
We put your budget and your staff's time into the parts of the day your people will feel.
Say yes, then be ready.
We take on the hard idea and do the preparation that lets us keep that promise.
The day after counts.
We plan the follow-up with the event, because what people do next is why you gather.
Who it's for
Organizations ready to bring their people together
Our event work fits organizations ready to gather their people for something that matters: a member organization holding its annual meeting and elections, a campaign that needs its supporters in one room, a launch that has to be experienced to be understood. It fits associations, universities, nonprofits, and teams that would rather spend the day with their people than at the registration table. We plan everything from a board dinner to a multi-day conference across a campus.
Read Field Notes about our events and experiences workOrganizations we've produced events for
How to start
Before you call
Before you call, it helps to know your dates, how you want the event to look and feel, and what you hope people do once it’s over. That lets us plan the stage, the program, and the follow-up together, and price all of it up front.
A conversation
FreeWe learn about your organization, your people, and the event you have in mind.
Groundwork
PaidWe work out what the event needs, and you get a plan, a timeline, and a price.
Plan and produce
We design the experience with you, then build, rehearse, and run it on the day.
Follow up and hand off
We send the survey and recap, and your team keeps everything for next year.
Your turn
Have an event coming up? Tell us about it, even if the date is all you have so far. We'll help you shape what it needs.
Start a Project